AiCrafted

AI Adoption & Native-Tool Setup

Help your team use AI in its everyday work

Turn interest in AI into something your team can use in its everyday work. We help choose and configure suitable tools, build practical ways of working, and train people using their own tasks. We start by looking at the capabilities in the software you already use.

A small team gathers around a table of drawings and a laptop

Does this sound familiar?

  • We pay for Copilot licences, and I don't think anyone opens it.
  • Half the team uses free ChatGPT accounts, and I don't know what they're pasting in.
  • We did a webinar on AI. Nobody changed how they work.
  • Two people are great with it. Everyone else is nervous or doesn't see the point.
  • I need an AI policy, and I don't know where to start.

Illustrative example · Architecture studio

A 14-person architecture studio runs on Microsoft 365. A few staff use personal AI accounts for proposals and meeting notes. The principals want one approved setup and clear rules on client information.

Before

  • Staff use different free tools, and client drawings and fee details get pasted into them.
  • Proposal sections are rewritten from scratch for each bid.
  • Notes from site meetings take an evening to write up.

After setup

  • One approved tool under the studio's account, with a short written guide on what's allowed.
  • A shared prompt library for proposal sections, project descriptions and consultant emails.
  • Staff record site meetings and turn the transcript into notes and actions they check before sending.
What we review: How much the tool is being used and for which tasks, the tasks where it saved time or didn't help, and what the guidance needs to add.

How it works

  1. 1

    Pick the tasks worth starting with

    We talk to staff about the writing, research and admin that fill their week, and choose a few tasks where AI could help.

  2. 2

    Check what you already have

    We review the AI features in your current software and licences before suggesting anything new, and compare options against your privacy needs.

  3. 3

    Set up, then train on real work

    We configure the tool, write templates and guidance, and run hands-on sessions where people use it on their own tasks.

  4. 4

    Follow up and adjust

    We check in after a few weeks, answer questions, see what's being used, and update the templates and guidance.

Your setup can include

  • Tool configuration
  • Useful instructions and templates
  • Team guidance
  • Hands-on training
  • Follow-up support

What you bring

  • Admin access to your Microsoft 365 or Google Workspace account
  • A list of the tasks staff find slow or repetitive
  • Staff time for one or two hands-on sessions
  • Your rules on client and personal information

What we handle

  • Comparing tool options against your needs and current licences
  • Configuring the tool and its privacy and sharing settings
  • A plain-language guide on acceptable use
  • Templates and prompts for your recurring tasks
  • Hands-on training using your team's own work
  • Follow-up sessions and updates to the guidance

What this is not

  • We don't give legal advice. We can draft a usage guide, but your lawyer or privacy officer should review it if you handle sensitive records.
  • Training only sticks if people have time to practise. We'll suggest how to make room for that, but the time has to come from you.
  • We won't recommend a new subscription if the tools you already pay for can do the job.

Tools we often work with

We start with what you already pay for. These are common, not required.

  • Microsoft 365 Copilot
  • Copilot Chat
  • Gemini for Google Workspace
  • ChatGPT Business
  • Claude
  • Microsoft Teams
  • Google Meet
  • Notion

How we usually work on this

Build & Hand Over fits most teams: setup, training, guidance and a follow-up session. Add Build & Care if you want regular check-ins as the tools change and new staff join.

Ways to work together

Questions about adoption & training

Should we use Copilot, Gemini or ChatGPT?

It depends on what you already use and what you need it for. If your team works in Microsoft 365, Copilot is often the simplest place to start. If you're on Google Workspace, Gemini is included in most business plans. We compare the options on your real tasks, budget and privacy needs before recommending one.

Is our client information safe in these tools?

It depends on the tool and the plan. Business plans from the major vendors state that your content isn't used to train their models; free personal accounts often allow it unless you opt out. We check the terms for your plan, configure the settings, and write guidance on what staff should never paste in.

What does the training look like?

Small hands-on sessions. People bring a task they do every week, such as a proposal section or a monthly report, and work through it with the tool while we help. We leave templates and a short guide so they can repeat it after we're gone.

What if staff are skeptical or worried about their jobs?

We talk about it openly. Training focuses on tasks people already find tedious, and staff decide how they use what the tool produces. Skeptical staff are useful in a session because they notice where the tool gets things wrong, and those notes go into the guidance.

How much does it cost?

Pricing is scoped per project, based on team size, the number of sessions and how much setup is needed. Your proposal lists our fees and, separately, any licence costs, such as Copilot or ChatGPT Business seats, which you pay to the vendor directly.

Related answers

Tools

ChatGPT, Copilot, Gemini or Claude: which should a small business use?

Start with the AI already in the tools you pay for. A plain comparison of ChatGPT, Microsoft Copilot, Gemini and Claude, with prices as of November 2026.

Privacy

Can you put client information into ChatGPT in Canada?

It depends on the plan, the data and what you told clients. What PIPEDA, Canada's privacy regulators, and Nova Scotia and Quebec law ask of you.

Funding

What AI funding can a Nova Scotia business actually get right now?

CDAP is closed. Which AI programs a Nova Scotia business can use today, which are loans and which are grants, and who qualifies. Checked Nov 4, 2026.

Other services

Help your team put AI to use. Tell us where it gets stuck.

Tell us what you are working toward and what keeps getting in the way. We will help you identify a practical next step.

Start with what you want to achieve

You can describe the problem in your own words. We will work through the possibilities together.

Or email hello@aicrafted.ca